Essential Wedding Vendor Checklist

It’s nearly impossible to pull off your dream wedding without a passionate, skilled, and experienced team of vendors. These professionals make everything happen behind the scenes to provide you and your guests with an unforgettable experience. It would be amazing to have an unlimited budget to hire every vendor available. But, in reality, your budget constraints most likely require you to narrow down your options. Here, we’ll take a look at the essential wedding vendor checklist to help couples determine the must-haves for their special day.


Bride With Wedding Planner In Marquee-cm (1)

Wedding Planner

Pulling off the perfect wedding requires a lot of effort. As a bride, you already have enough on your plate to worry about organizing everything. That’s where a Wedding Planner can help! These professionals are the miracle workers of the wedding industry. Choose a planner who understands your unique vision and shares in your excitement for pulling off your unique vision. They can help execute your wedding from start to finish, or manage only the final month before and day of your wedding. No couple has ever regretted hiring a wedding planner, but many regret not hiring one. 



From the iconic wedding cake to the delicious reception dinner, caterers are responsible for keeping everyone satiated throughout the festivities. Finding a vendor who can handle the snacks, desserts, and meals will greatly cut down overall costs. Plus, you’ll have fewer moving parts to concern yourself with on your big day. Don’t be afraid to ask for complimentary samples to determine which vendor best matches your taste palette.



Your special day only happens once. But with a talented photographer, you can capture this magical experience to treasure for decades to come. Be sure to find a photographer that fits your style whether that’s formal and elegant or natural and relaxed. Also, clarify precisely what you’ll get in return for hiring the photographer as specifics can vary between vendors.



Photographs are an essential piece of preserving your special day, but video adds an extra layer of connectivity. It’s the only way you can truly encapsulate these meaningful events. Some couples make the mistake of assuming a photographer can handle the videography too which leads to lower quality overall. If you have the budget, it’s best to hire a professional vendor for each role.



No wedding is complete without an officiant there to guide you and your loved one through your “I Do’s”. Couples holding religious ceremonies might already have a relationship with their desired officiant which makes the selection process easy. Otherwise, you’ll need to hire an officiant. It’s important to ensure they fit with your ceremony’s style.



Flowers have been a wedding staple for centuries and no wonder! They have an unrivaled ability to transform any space into a more elegant and attractive version of itself. Of course, you’ll need a professional florist to use these majestic adornments to their fullest potential. Take the time you need to find a florist that matches your vision but have enough trust in their creativity too.


DJ or Band

The energy of your reception is heavily dependent upon the type of music you choose. A DJ is more flexible, energetic, and crowd-pleasing while a band provides a greater level of intimacy and personalization. No matter which you choose, make sure they match your music taste and the theme of your special day.



The last thing you want to worry about on your special day is getting from Point  A to Point B. Working with an experienced and luxurious transportation provider can get you wherever you need to go stylishly, comfortably, and punctually.



Whether you’re towards the tail-end of the planning process or haven’t even broken ground, the Portland Bridal Show is the perfect opportunity to gain inspiration for your wedding. You’ll have a chance to engage with some of the top vendors from across the region, taste various food and dessert samples, and see what kind of wedding trends are taking the industry by storm. There are fun games and exciting prizes too! Attending is super easy! Just register your wedding here to get your ‘early release’ discount tickets. You’ll also get show notifications, exclusive discounts, industry news, and other goodies.